Scheduler

Scheduler: Transition Team for Jersey City’s Mayor-elect

The Transition Team for the Mayor of Jersey City is seeking a highly organized, proactive, and detail-oriented Scheduler to manage the Mayor-elect’s schedule and support the smooth coordination of daily operations. The Scheduler will work closely with the Chief of Staff and Deputy Chief of Staff to prioritize meeting requests, coordinate events, and ensure the Mayor-elect’s time is used effectively and strategically.

This role is critical to keeping the Mayor-elect’s day-to-day commitments aligned with the administration’s priorities. The ideal candidate is calm under pressure, excels at logistics, communicates clearly, and thrives in a fast-paced, high-stakes environment.

Qualified candidates should send their resume to Join.solomon.transition@gmail.com with the subject line SCHEDULER – [LAST NAME, FIRST NAME]. The salary range for this position is $65,000–$75,000, depending on experience. The application deadline is December 15th.

Key Responsibilities

Calendar & Scheduling Management

  • Manage, prioritize, and maintain the Mayor-elect’s daily and long-term schedule, ensuring alignment with key priorities and commitments.
  • Review and vet all meeting and event requests, flagging items requiring strategic consideration or preparation.
  • Coordinate logistics for meetings, public events, press conferences, and community engagements in partnership with relevant team members.

Internal & External Coordination

  • Serve as the primary point of contact for scheduling with internal departments, community stakeholders, elected officials, and external organizations.
  • Manage scheduling workflows and communication to ensure clarity, consistency, and responsiveness.

Event Logistics

  • Confirm locations, travel time, staffing needs, and any required materials for each scheduled engagement.
  • Anticipate and resolve logistical conflicts, last-minute changes, and emerging priorities in real time.

Administrative Support

  • Maintain accurate records of meetings and attendee’s
  • Support overall office operations during the transition period as needed.

Required Qualifications

Education

  • Bachelor’s degree in Public Administration, Political Science, Business Administration, Communications, or a related field preferred.

Experience

  • 2–4 years of experience in scheduling, executive support, project coordination, campaign operations, or government administration.
  • Experience working with senior leaders or public officials is highly preferred.

Skills

  • Exceptional organizational and time-management skills, with the ability to manage multiple priorities at once.
  • Strong written and verbal communication skills.
  • Proven ability to exercise discretion, maintain confidentiality, and manage sensitive information.
  • Calm, solutions-oriented mindset; able to adapt quickly to changing circumstances.
  • Familiarity with Jersey City’s communities and civic landscape is a plus.
  • Ability to work extended or irregular hours, including evenings and weekends, as required by the Mayor-elect’s schedule.

Application Requirements

Interested candidates must submit:

  • A resume and brief cover letter outlining relevant experience.
  • Two professional references (name, title, organization, phone number, and email).
  • References will not be contacted without prior notice.

Equal Opportunity Employment

We are an Equal Opportunity Employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We strongly encourage applicants from all backgrounds to apply.

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